Notice and Record Keeping

This section describes the notice and record-keeping policies for the Commonhaus Foundation (CF).


The CF recognizes the importance of efficient and accessible communication, given that members will be globally distributed and predominantly remote. To ensure transparency and fair decision-making, the following guidelines clarify when notice is required and how members can expedite processes.

Relevant Florida Statute(s):

Electronic Notice

Notices given through the designated electronic channels are considered timely and effective. This approach is preferred due to the remote nature of the Foundation's operations, emphasizing the reliability of written communication over oral.

Standard Waiting Periods

General Decisions: A minimum 72-hour waiting period is implemented for typical decisions, allowing adequate time for member objections and discussion. Refer to Decision Making for further details.

Bylaw Revisions: Significant changes to the bylaws entail a longer, 30-day review period to ensure thorough member evaluation and input. See Amendments for more information.

Expedited Process

To streamline decision-making, CFC or EGC members may collectively agree to forego the standard notification procedure when appropriate. Such agreements can be reached via email or GitHub Discussions, especially in situations demanding prompt action.

The CFC and EGC members are urged to use this expedited process judiciously, ensuring that significant decisions are still afforded due consideration and discussion.

Record Keeping

The CF will maintain records of all activities for transparency and legal compliance.

Methods and Platforms

Accessibility and Security

Compliance and Management